|1. General Conduct|
Students have the responsibility:
- To attend school regularly (Absences will not be tolerated)
- To respect the rights of others to learn
- To respect their peers and teachers regardless of ethnicity, religion, or gender
- To respect the property of the school and others
- To carry out reasonable instructions to the best of their ability
- To conduct themselves in a courteous and appropriate manner in school and in public
- To keep the school environment and the local community free from litter
- To strictly observe the uniform code of the school
- To read all school notices and bring them to their parent’s/guardian’s attention
|2. Student appearance|
School uniform should be worn tidily and correctly both at school and between home and school.
The full school uniform must be worn at all times. Shirts are to be tucked in. Trousers should be at
navel level, with a black belt. A neat, smart demeanor will be appreciated.
2.1) Where a situation arises concerning a student’s uniform, written requests of formal type for
the temporary wearing of non-regulation items must be referred to the headmaster or senior
2.2) Garments and accessories - Students are not allowed to wear jewellery in school, except a
normal watch. Jewellery of religious/cultural significance may be worn but should be covered at
all times. No piercings are allowed.
Any excessive jewellery/accessories found will be confiscated and kept in the possession of the
school for one term.
2.3) Hair styles - A student’s hair must be kept clean and tidy at all times. The length of the hair
should not be shorter than a ‘number 2’ razor cut. Hair should not be touching the collar and
should be off the face at all times. The style of the hair should not be extreme, included but not
limited to Mohawk, afro, shaved styles and/or patterns, hair tied up and braided. The colour must
be the students own natural colour; no dye nor highlights are allowed.
2.4) Students are not permitted to have visible tattoos.
2.5) Extreme make up must not be worn
|3. Prohibited Items|
The followings items are not to be brought on the school grounds:
- Alcohol or drugs/chemicals in any form
- Non-prescription medicine
- Cigarettes, tobacco, vaping equipment
- Weapons nor any reasonable replica
- Matchers/lighters or any other flammable material
- Pornographic or any other offensive materials
|4. Mobile phones|
Mobile phones are not permitted on school premises. If a student is found of possession of a mobile
phone, he/she will be sanctioned appropriately
|5. Learning devices:|
- Learning devices, i.e., Translators, will be permitted in school subject to prior permission
- Students will be able to use them in class only with the permission of the teacher
- Students will not be allowed to use these devices on the school grounds during intervals or lunchtime, unless in an authorized venue.
- If a student uses a device inappropriately, he/she will be sanctioned appropriately
- The security and protection, within reason, of the device will be the responsibility of the student.
|6. Bullying and Harassment|
We believe in a safe learning environment, free from all forms of bullying and harassment,
where community members treat one another with respect. Our Anti-Bullying and Harassment
The policy is central to these efforts.
It is designed to promote learning, eliminate all forms of violent, harmful, and disruptive
behaviour, and to enable students to achieve their personal and academic potential.
We understand that certain students may be more vulnerable to bullying, harassment, hazing, or
teasing based on actual or perceived characteristics—including race, colour, religion, age,
ancestry, national origin, sex, sexual orientation, socio-economic status, academic status,
gender identity, gender expression, genetic information, physical appearance, disability, or any
other classification protected under state law—or by association with a person who has or is
perceived to have these characteristics.
6.1) Harassment and Hazing: Harassment is any abuse of an individual or group based on race,
colour, religion, age, ancestry, national origin, sex, sexual orientation, socio-economic status,
academic status, gender identity, gender expression, genetic information, physical appearance,
disability, or any other classification protected under State Law. It includes both easily-identified
acts of oral, written, or physical abuse as well as other less obvious but equally damaging forms
of harassment, such as remarks of “humour” or any behaviour that contributes to the creation of a
hostile environment in which to live and learn.
Any incidents involving sexual or any other harassment, racial, religious, or ethnic intolerance,
physical injuries or threats, and fighting will be dealt with as disciplinary matters. Furthermore,
the school does not tolerate humiliating or potentially harmful “rites of passage” or “initiations,”
and such behaviors will be treated as disciplinary matters.
6.2) Bullying: Any written or verbal expression, physical acts or gestures directed at another
person to intimidate, frighten, ridicule, humiliate, or cause harm where the conduct is not related
to the person’s membership in a protected class (e.g., race, sex). Bullying may include – but is
not limited to–repeated taunting, threats of harm, verbal or physical intimidation, cyber-bullying,
pushing, kicking, hitting, spitting, or taking or damaging another’s personal property. Bullying is
a form of aggression that involves a power imbalance between the bully and victim, where the
bully has actual or perceived physical, social, and/or psychological power over his/her/their
target(s). Bullying generally involves a pattern of conduct that is directed at a victim, rather than
a single isolated incident. Bullying behaviour may also constitute a crime.
6.3) Cyberbullying: Bullying through the use of technology or any electronic communication. It
includes—but is not limited to—any transfer of signs, signals, writing, images, sounds, data, or
intelligence of any nature transmitted virtually through electronic means. Cyberbullying can
occur via e-mail, internet communication, social media app, instant message, or any other
electronic or network system. It also includes
(i) the creation of a web page or blog in which the creator assumes the identity of another person
or (ii) the knowing impersonation of another person as the author of posted content or messages
if the creation or impersonation creates any of the conditions noted in the definition of bullying.
Cyber-bullying also includes the electronic distribution to more than one person—or posting of
material on an electronic medium accessible by one or more persons—if the distribution or
posting creates any of the conditions noted in the definition of bullying.
6.4) Discrimination: Respect for the rights of all and for the differences among us is essential
for the health of the Deerfield community. Discrimination against others has no place here. If a
student experiences or witnesses any discrimination by students or employees, they should
report the incident to the headmaster immediately. Such incidents violate the ideals of our school
and thus require a strict disciplinary response.
6.5) Sexual Misconduct: Sexual misconduct is a broad category of prohibited behaviours that
includes–but is not limited to–sexual harassment, unwanted touching, and any other
non-consensual sexual behaviour including:
- Inappropriate personal questions;
- Sexually stereotyped or sexually charged insults, humour or verbal abuse;
- Sexually explicit or suggestive remarks about a person’s physical attributes, clothing or
- Leering at or ogling a person’s body;
- Unwelcome touching;
- Any demeaning sexual propositions;
- Pressure exerted for sexual activity or for a relationship that takes on a sexual or romantic colouring, exceeding the limits of a healthy adult-student or student-student friendship;
- Physical assault, or any coerced sexual relations.
- Students facing any sort of unfair treatment should directly report to the headmaster, immediately.
- The disciplinary committee will look at matters on a case per case basis, and punishment can range from a formal warning to expulsion!
|7. Library use and IT lab regulations|
All regular books can be checked-out except REFERENCE BOOKS and PERIODICALS
A borrower is held responsible for all library materials in use.
No book or any library material may be brought out of the library until the loan has been
Any overdue item not returned after the final reminder letter has been sent shall be considered as
lost. The cost of replacing the item will be notified to the student
7.1) Overdue charges|
Books: There will be a charge for overdue book(s) of 500.00 Kwacha per book per day.
Reserve books: There will be a charge for overdue book(s) of 500.00 MW per hour.
Payment of overdue, damage or loss (any penalties) shall be made at the
If the item is lost or damaged the library should be contacted immediately. The following will be
charged for the lost or damaged library materials:
It is a serious offence to mutilate damage, misplace or refuse to return library material.
Underlining, marking, folding of pages in the book etc. are strictly prohibited. If found guilty,
User will be charged double the cost of that particular material.
The user has to replace an identical copy (being the latest edition at the time of loss) at his/her
own expense, or undertake to pay the current market price of the latest edition of the lost item
Any attempt to steal library properties is a serious offence and will result in disciplinary
procedures and other
appropriate actions. until the loan has been recorded and other appropriate actions
7.3) Computers and multimedia equipment in IT lab, Library and Class rooms|
Users are not permitted to use the computers and multimedia equipment for unauthorized purposes or non-academic related activities
- Students must have permission to use the equipment
- Inappropriate sites cannot be used on school premises
- Students cannot print without permission
- No food and drinks are allowed near technical equipment
- Students should never tamper with the settings
- Any sort of damages to IT equipment may result in a disciplinary action and the student may be entitled to pay the cost of the damages.
It is the responsibility of every student in the school to ensure that the school is free from litter. The property of the school, staff, students and visitors need to be respected at all times. Thefts and vandalism are strictly forbidden.
Damage of any kind must be reported to senior management immediately. In the case of negligence or willful damage, the student will be expected to contribute part or all of the costs of repair. Additional disciplinary action will follow
depending on the severity of the case.
|10)Attendance. Tardiness. Absenteeism|
Students are required to attend all classes and remain in the school premises during school hours. No student may leave school during interval or lunch without prior permission.
10.1) The 90 Percent rule
An attendance record of at least 90% for the academic year is expected of each student.
The 90 per cent rule applies to all absences, including excused absences, therefore parents should think carefully before requesting a leave.
The attendance record will be evaluated on a term basis. For those students who fail to meet the attendance criteria in the first term, they will be promoted to the second term on a ‘conditional basis, and they will have to ensure their attendance is not compromised in the second term, in order to be promoted to the third term.
Failure to keep up with the attendance policy in term 1 and term 2 will mean the student will not be allowed to appear for the final term exams, and the student will have to repeat the year.
If you know your child is going to be absent for any reason, please inform the headmaster’s office and leave a message with the student’s name, form class, and reason for absence. Kindly ensure the school is notified on the same day before the closure of normal activity.
After an absence from school, the student must bring, on the day of return, a letter signed by their parents/guardians, stating the reason for absence, and take it to the form teacher. The letter should be formal and on an A4 paper, this will be filed to the student records.
In the event of an absence exceeding 2 days, the absence should be explained by a medical certificate.
All absences including the ones approved by the school will be accounted for and will go against the attendance record of the student.
10.3) Absences excused by school|
Although perfect attendance is the goal, it’s not always possible. Reasons that may qualify for a legitimate absence include:
- Observe a religious holy day
- Attend a required court appearance
- Attend a healthcare appointment
- Personal illness (supported by a medical document)
- Death of an immediate family member
- Medical treatment (supported by a medical document)
10.4) Excessive absences|
Both the child and parent are responsible for unexcused absences.
After too many unexcused absences, the school is required to notify the parent. A compulsory attendance notification will be sent to the parent if a student has unexcused absences on 10 or more days or parts of days within a term period. Notice it says “parts of days.” This means that leaving school early, or arriving excessively late in the day, even if the child attended for some of the days, may count as an absence.
The compulsory attendance letter gives the parent notice that the student has accumulated too many unexcused absences and gives the parent a chance to correct the child’s attendance record.
10.5) Truancy (Bunking)|
Truancy is any intentional, unjustified, unauthorized, or illegal absence from compulsory education. It is a deliberate absence by a student's own free will and usually does not refer to legitimate excused absences, such as ones related to medical conditions.
Frequent Truancy may result in a student not being able to graduate or to receive a grade for classes attended until the time lost to truancy is made up through a combination of detention and fines.
When a student misses a class intentionally in School, Parents will be notified immediately and appropriate action will be taken.
The Student will be marked absent immediately shall this become a regular situation.
A student is tardy if she or he is not present at the start of class.
All students must be at the school before 7.00am sharp.
Latecomers must report to their form teachers and obtain a ‘’Late Pass’’ in order to attend the classes for the day.
- Arrive to each and every class on time prepared to learn.
- Monitor their own attendance and adhere to the consequences
- Report attendance errors to their teacher.
- Support their child in arriving to school on time
- Communicate and reinforce school expectations around attendance
- Monitor accumulated absences and tardiness
- Report attendance errors to the teacher, attendance office, Principal, or designee
- Contact the school to report the absences daily.
Frequent late arrivals may result in the student not attending class and being sent back home, with further disciplinary actions followed.